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Human Resources - Organisation and Staff Development

Responsibilities of Grant Recipients

Accessing the grant funds

How will I be able to access these funds?

If you are successful, your grant funds will be paid into a Macquarie University Account to allow pre-booking and where necessary, access to fare discounts.

Your Faculty or Office, in accordance with the University's Financial Management Policies and Practices, will administer these accounts.

You must keep documentary evidence of expenses and a travel diary for taxation purposes. The diary must show the date of the entry about the activity and the nature, place, start date and the length of the activity.

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Using the grant funds

1. What kind of development activities could I use the grant funds for?

Examples of different types of development activities may include:

  • a national study tour directly related to your current work
  • participation in a substantial professional development program directly related to your current work
  • completion of a research project directly related to your current work through either course work program or research
  • scholarship to participate in a conference of significance to your professional development

Regardless of its nature, the proposed activity must be designed to:

  • develop your professional knowledge, skills, and abilities
  • be of demonstrable benefit to the University.

2. When do I have to spend my Grant Fund?

All approved funds will be transferred to the department within one week of Scholarship Committee approval. These funds should be used within three months of grant approval.

3. What can I spend the Staff Development Grant on?

In the first instance Staff Development Grant funds can be spent on payment for the development activity itself e.g. conference/program fees.

Development Grant funds can also be spent on:

  • return travel costs at an economy rate for all travel costs associated with the proposed program of activities;
  • reimbursement of actual costs up to the travel allowance as in Schedule 3 to EA, supported by a diary or original receipts; or
  • use of a University credit card, subject to the conditions for its use; or
  • payment of a camping allowance as in Schedule 3 to EA
  • conference/program fees, where applicable

Please note: Professional Staff Development Grant funds cannot be used to pay or supplement other fees (such as student fees) associated with enrolment in a degree or diploma, or for other costs associated (textbooks etc.) with such programs.

Travel: All ticket bookings for travel interstate or overseas will need to be done via Campus Travel or STA based here at MQ campus. For more details please visit:

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Reporting

How do I let others know what I have learned?

If you are successful in your grant application you will need to provide a written report to the Manager – Organisation & Staff Development and your manager. This report should comment on the learning outcomes associated with your study and explain how these have been applied within your current role.

You may also be asked to deliver a seminar to your peers, supervisor and Head of area, as well as other interested parties. HR can help you with the preparation of this.

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